PMOGI Chapter Bylaws

PMOGI Chapter Bylaws Template

Article I – Name, Principal Office; Other Offices.

Section 1.  Name of the Organization.

This organization shall be called the [Specify Chapter] (hereinafter “the [[Specify Chapter] ]”).  This organization is a chapter chartered by the PMO Global Institute, Inc. (hereinafter “PMOGI®”)

Section 2.  The [Specify Chapter]  shall meet all legal requirements in the jurisdiction(s) in which the [Specify Chapter] conducts business or is incorporated/registered.

Section 3.  Principal Office; Other Offices.

The principal office of the [Specify Chapter] shall be located in [Specify city, state, province] as designated by the [Specify Chapter] Board of Directors.

Article II – Relationship to PMOGI.

Section 1.  The [Specify Chapter] is responsible to the duly elected PMOGI Board of Directors and is subject to all PMOGI policies, procedures, rules and directives lawfully adopted.

Section 2.   The bylaws of the [Specify Chapter] may not conflict with the current PMOGI’s Bylaws and all policies, procedures, rules or directives established or authorized by PMOGI  as well as with the [Specify abbreviated name]’s Charter with PMOGI.

Section 3.  The terms of the Charter executed between the [Specify Chapter] and PMOGI, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder and in the event of a conflict between the terms of the Charter and the terms of these Bylaws, the [Specify Chapter] shall be governed by and adhere to the terms of the Charter.

Article III – Purpose and Limitations of the [Specify Chapter].

Section 1.  Purpose of the [Specify Chapter].

1. General Purpose. The [Specify Chapter] has been founded as non-profit, tax exempt corporation (or equivalent) chartered by PMOGI, and is dedicated to advancing the practice, science, and profession of project management in a conscious and proactive manner.
2. Specific Purposes. Consistent with the terms of the Charter executed between the [Specify Chapter] and PMOGI and these Bylaws, the purposes of the [Specify Chapter] shall include the following:

[provide description of the purposes specific to your Chapter]:

Examples:

1. To foster professionalism in the management of projects, programs and PMOs
2. To contribute to the quality and scope of project, program and portfolio management office
3. To stimulate appropriate global application of project management office for the benefit of the general public.
4. To provide a recognized forum for the free exchange of ideas, applications, and solutions to project management issues among its members, and others interested and involved in project management.
5. To identify and promote the fundamentals of project management and advance the body of knowledge for managing projects successfully.
6.  [Specify additional objectives  here as many as APPLY]

Section 2.  Limitations of the [Specify Chapter].

1. General Limitations. The purposes and activities of the [Specify Chapter] shall be subject to limitations set forth in the charter agreement, these Bylaws, and conducted consistently with [Specify Chapter] Articles of Incorporation.
2. The membership database and listings provided by PMOGI to the [Specify Chapter] may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the [Specify Chapter], consistent with PMOGI policies and all applicable laws and regulations, including but not limited to those law and regulations pertaining to privacy and use of personal information.
3. The officers and directors of the [Specify Chapter] shall be solely accountable for the planning and operations of the Chapter, and shall perform their duties in accordance with the Chapter’s governing documents; its Charter Agreement; PMOGI’s Bylaws, policies, practices, procedures, and rules; and applicable law.

Article IV – [Specify Chapter] Membership.

Section 1. General Membership Provisions.

1. Membership in the [Specify Chapter] requires membership in PMOGI. The [Specify Chapter] shall not accept as members any individuals who have not been accepted as PMOGI members.

Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization.  Membership shall be open to all eligible persons without regard to race, creed, color, age, sex, marital status, national origin, religion, or physical or mental disability.

1. Members shall be governed by and abide by the PMOGI Bylaws and by the bylaws of the [Specify Chapter] and all policies, procedures, rules and directives lawfully made thereunder, including but not limited to the PMOGI Code of Conduct.
2. All members shall pay the required PMOGI and [Specify Chapter] membership dues to PMOGI and in the event that a member resigns or their membership is revoked for just cause, membership dues shall not be refunded by PMOGI or the [Specify Chapter].
3. Membership in the [Specify Chapter] shall terminate upon the member’s resignation, failure to pay dues or expulsion from membership for just cause.
4. Members who fail to pay the required dues when due shall be delinquent for a period of one (1) month and their names removed from the official membership list of the [Specify Chapter].  A delinquent member may be reinstated by payment in full of all unpaid dues for PMOGI and the [Specify Chapter] to PMOGI within such one month delinquent period.
5. Upon termination of membership in the [Specify Chapter], the member shall forfeit any and all rights and privileges of membership.

[Define which members can vote and hold office here.]

Section 2.  Classes and Categories of Members. The [Specify Chapter] shall not create its own membership categories.  PMOGI Chapter membership categories shall be consistent with PMOGI membership categories.

Article V – [Specify Chapter] Board of Directors:

Section 1.  The [Specify Chapter] shall be governed by a Board of Directors (Board).  The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation (or equivalent).

Section 2.  The Board shall consist of the officers of the [Specify Chapter] elected by the membership and shall be members in good standing of PMOGI and of the [Specify Chapter].

Terms of office for the Officers shall be two years (02), limited to two consecutive terms in the same position, and no more than three consecutive terms on the Board in general. These positions are staggered so that all board positions are elected each year.

Section 3. The elected President shall be the chief executive officer for the [Specify Chapter] and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board.  The President shall also serve as a member ex-officio with the right to participate and vote on all committees except the Nominating Committee. See annexure I for details of the roles and responsibilities of the president.

Section 4.  The Director, Administration and Finance. See annexure I for details of the roles and responsibilities for this position.

Section 5.  The Director, Membership & Certification. See annexure I for details of the roles and responsibilities for this position.

Section 6. The Director, Marketing & Publications. See annexure I for details of the roles and responsibilities for this position.

Section 7. The Director, Professional Development. See annexure I for details of the roles and responsibilities for this position.

Section 8. The Director, Events, Sponsorship and Volunteers. See annexure I for details of the roles and responsibilities for this position.

Section 9.  The Board shall exercise all powers of the [Specify Chapter], except as specifically prohibited by these bylaws, the PMOGI Bylaws and policies, its charter with PMOGI, and the laws of the jurisdiction in which the organization is incorporated/registered.  The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws and PMOGI Bylaws and policies, and to exercise authority over all [Specify Chapter] business and funds.

Section 10.  The Board shall meet at the call of the President, or at the written request of three (3) members of the Board.  A quorum shall consist of no less than one-half of the membership of the Board at any given time.  Each member shall be entitled to one (1) vote and may take part and vote in person or using online voting system only.  At its discretion, the Board may conduct its business by teleconference, facsimile or other legally acceptable means.  Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.

Section 11.  The Board of Directors may declare an officer or Director at Large position to be vacant where an officer or Director at Large ceases to be a member in good standing of PMOGI or of the [Specify Chapter] by reason of non-payment of dues, or where the officer or Director at Large fails to attend two (2) consecutive Board meetings. An officer or Director at Large may resign by submitting written notice to the President or the officer responsible for keeping official records. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.

Section 12: An officer or Director at Large may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.

Section 13:  If any officer or Director at Large position becomes vacant, the Board may appoint a successor to fill the office for the unexpired portion of the term for the vacant position.  In the event the President is unable or unwilling to complete the current term of office, the Director, Administration & Finance shall serve as interim President, shall assume the duties and office of the presiding officer for the remainder of the term. The Board may call for a special election by the chapter’s membership to fill the vacant position.

Article VI – [Specify Chapter] Nominations and Elections:

Section 1.  The nomination and election of officers and directors shall be conducted annually in accordance with the requirements contained in these Bylaws, including Article IV, Section 1 and Article V, Section 2 and this Article VI.  All voting members in good standing of the [Specify Chapter] shall have the right to vote in the election.  Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin, religion, physical or mental disability, or unlawful purpose is prohibited.

Section 2.  Candidates who are elected shall take office on the first day following their election, and shall hold office for the duration of their terms or until their successors have been elected and qualified.

Section 3.  A Nominating Committee shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election.  Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board.  Elections shall be conducted (a) during the annual meeting of the membership; or (b) by mail ballot to all voting members in good standing; or (c) by electronic vote in compliance with the legal jurisdiction. The candidate who receives a majority of votes cast for each office shall be elected.  Ballots shall be counted by the Nominating Committee or by tellers designated by the Board.

Section 4.  No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.

Section 5: In accordance with PMOGI policies, practices, procedures, rules and directives, no funds or resources of PMOGI or the Chapter may be used to support the election of any candidate or group of candidates for PMOGI, Chapter or public office.  No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted.  The Chapter Nominating Committee, or other applicable body designated by the Chapter, will be the sole distributor(s) of all election materials for Chapter elected positions.

Article VII – Standing Committees:

Section 1.  The Board may authorize the establishment of standing or temporary committees to advance the purposes of the organization.  The Board shall establish a charter for each committee, which defines its purpose, authority and outcomes.  Committees are responsible to the Board.  Committee members shall be appointed from the membership of the organization. The [Specify Chapter] officers and/or Directors can serve on the [Specify Chapter] Committees, unless it specifically is restricted by the Bylaws.

Section 2.  All committee members and a chairperson for each committee shall be appointed by the President with the approval of the Board

Article VIII – [Specify Chapter] Finance:

Section 1.  The fiscal year of the [Specify Chapter] shall be from 1 January to 31 December. [May change based on local country practice]

Section 2.  [Specify Chapter] annual membership dues shall be set by the Board and communicated to PMOGI in accordance with policies and procedures established by PMOGI.

Section 3.  The [Specify Chapter] Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.

Section 4.  Membership related billings, dues collections and dues disbursements shall be performed by PMOGI.

Article IX – Meetings of the Membership:

Section 1.  An annual meeting of the membership shall be held at a date and location to be determined by the Board.  Notice of all annual meetings shall be sent by the Board to all members at least 30 days in advance of the meeting.  Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.

Section 2.  Special meetings of the membership may be called by the President; by a majority of the Board; or by petition of ten percent (10%) of the voting membership directed to the President. Notice of all special meetings shall be sent by the Board to membership a reasonable amount of time in advance of the meeting so as to allow membership the opportunity to participate in such special meetings.  The notice should indicate the time and place of the meeting and include the proposed agenda.  Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.

Section 3.  Quorum at all annual and special meetings of the [Specify Chapter] shall be those members in good standing, present and in person or five percent (5%) of the voting membership in good standing, present and in person.

Section 4.  All meetings shall be conducted according to parliamentary procedures determined by the Board.

Article X – Branches of the [Specify Chapter] [TO BE USED BY CHAPTERS WITH BRANCHES ONLY].

Section 1.  Establishing a Branch.

Upon written permission granted by PMOGI via the charter agreement, the Chapter shall be permitted to organize its members who reside in geographically limited areas in groups (hereinafter “Branch”) for the purpose of delivering its services locally. A Branch of [Specify Chapter] shall be governed by these Bylaws and shall conduct its business in compliance with [Specify Chapter]’s policies and procedures and its charter with PMOGI.

Section 2. Geographic Area. Each Branch formed to service a defined geographic area will not extend its services beyond the geographic boundaries defined of the Chapter.

Section 3.  Distribution of Dues.

All [Specify Chapter]’ dues & fees will be collected by PMOGI on behalf of the [Specify Chapter] and will be forwarded to [Specify Chapter].  The [Specify Chapter] will allocate funds to the Branch in accordance with [Specify Chapter]’s policies & procedures. Branches shall not create their own membership or dues.

Section 4.  The Branch Chair shall either be a member of Chapter’s Board of Directors, or be an Committee Chair and report into a Chapter Board member who oversees the Chapter’s Branch(es)

Section 5.  Limitations: Branches shall abide by the limitations consistent with the chapter’s charter agreement with PMOGI.

Article XI – Inurement and Conflict of Interest:

Section 1.  No member of the [Specify Chapter] shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the [Specify Chapter], except as otherwise provided in these bylaws.

Section 2. No officer, director, appointed committee member or authorized representative of the [Specify Chapter] shall receive any compensation, or other tangible or financial benefit for service on the Board.  However, the Board may authorize payment by the [Specify Chapter] of actual and reasonable expenses incurred by an officer, director, committee member or authorized representative regarding attendance at Board meetings and other approved activities.

Section 3. [Specify Chapter] may engage in contracts or transactions with members, elected officers or directors of the Board, appointed committee members or authorized representatives of  [Specify Chapter] and any corporation, partnership, association or other organization in which one or more of  [Specify Chapter]’s directors, officers, appointed committee members or authorized representatives are: directors or officers, have a financial interest in, or are employed by the other organization, provided the following conditions are met:

1. the facts regarding the relationship or interest as they relate to the contract or transaction are disclosed to the board of directors prior to commencement of any such contract or transaction;
2. the board in good faith authorizes the contract or transaction by a majority vote of the directors who do not have an interest in the transaction or contract;
3. the contract or transaction is fair to  [Specify Chapter] and complies with the laws and regulations of the applicable jurisdiction in which  [Specify Chapter] is incorporated or registered at the time the contract or transaction is authorized, approved or ratified by the board of directors.

Section 4.  All officers, directors, appointed committee members and authorized representatives of the [Specify Chapter] shall act in an independent manner consistent with their obligations to the [Specify Chapter] and applicable law, regardless of any other affiliations, memberships, or positions.

Section 5. All officers, directors, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the [Specify Chapter] has entered, or may enter, into contracts, agreements or any other business transaction, and shall refrain from voting on, or influencing the consideration of, such matters.

Article XII – Indemnification:

Section 1.  In the event that any person who is or was an officer, director, committee member, or authorized representative of the [Specify Chapter], acting in good faith and in a manner reasonably believed to be in the best interests of the [Specify Chapter], has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an action or proceeding by or in the right of the corporation), such representative may be indemnified against reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines and amounts paid in settlement in connection with such action or proceeding to the fullest extent permitted by the jurisdiction in which the organization is incorporated.  Where the representative has been successful in defending the action, indemnification is mandatory.

Section 2.  Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and in these bylaws.

Section 3.  To the extent permitted by applicable law, the [Specify Chapter] may purchase and maintain liability insurance on behalf of any person who is or was a director, officer, employee, trustee, agent or authorized representative of the [Specify Chapter], or is or was serving at the request of the [Specify Chapter] as a director, officer, employee, trustee, agent or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust or other enterprise.

Article XIII- Amendments:

Section 1.  These bylaws may be amended by a two-thirds (2/3) vote of the voting membership in good standing voting by electronic ballot; or by two-thirds (2/3) vote of membership present and voting at an annual meeting of the [Specify Chapter] duly called and regularly held; or by a two-thirds (2/3) vote of the voting membership in good standing voting by mail ballot returned within thirty (30) days of the date by which members can reasonably be presumed to have received the ballot.  Notice of proposed changes shall be sent in writing to the membership at least thirty (30) days before such meeting or vote.

Section 2.  Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the voting members in good standing addressed to the Board.  All such proposed amendments shall be presented by the Board with or without recommendation.

Section 3.  All amendments must be consistent with PMOGI’s Bylaws and the policies, procedures, rules and directives established by the PMOGI Board of Directors, as well as with the [Specify Chapter]’s Charter with PMOGI.

Article XIV – Dissolution:

Section 1.  In the event that the [Specify Chapter] or its governing officers failed to act according to these bylaws, its policies or all PMOGI policies, procedures, and rules outlined in the charter agreement,  PMOGI has a right to revoke the [Specify Chapter] Charter and require the chapter to seek dissolution.

Section 2.  In the event the [Specify Chapter] failed to deliver value to its members as outlined in [Specify abbreviated Name]’s business plan and without mitigated circumstance, the Chapter acknowledges that PMOGI has a right to revoke the [Specify Chapter] Charter and require the chapter to seek dissolution.

Section 3.  In the event the [Specify Chapter] is considering dissolving, the [Specify abbreviated Name]’s members of the Board of Director must notify PMOGI in writing and follow the Chapter dissolution procedure as defined in PMOGI’s policy.

Section 4.  Should the [Specify Chapter] dissolve for any reason, its assets shall be dispersed to an organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.

Section 5.  Unless superseded by law, dissolution of the Chapter entity must be approved by a majority of the members voting on the motion to dissolve.

Annexure I

Duties of Executive Committee Members:

GENERAL RESPONSIBILITIES OF ALL EXECUTIVE COMMITTEE MEMBERS (ECM):

• Adhere to PMOGI code of conduct
• Ensure the Society’s Bylaws, policies and procedures are upheld and enforced
• Ensure PMOGI policies and procedures are upheld
• Properly utilize the PMOGI copyright and registration of the trademarks
• Faithfully support and attend EC and Community functions
• Actively participate in the EC meetings
• Actively participate in creation of PMO Community business plan and strategic plan
• Represent the Community in different events
• Represent the Society in PMOGI events as requested and/or approved by the EC
• When represent the PMO Community, act in a manner which reflects positively on the Society
• Develop a candidate pool for different roles of EC by encouraging volunteers
• Seek to continuous improve the Society’s processes
• Perform the other duties assigned by the EC
• Information handoff and transition to the position successor.

PRESIDENT

• Lead and run the Society
• Act as CEO of the Executive Committee
• Define effective structure and roles for the EC as a whole
• Execute the Business Plan
• Appoint vacant board member’s positions, subject to The Society Executive Committee Member’s approval
• Establish special committees as and when needed with approval from the EC.
• Ensure PMOGI and the Society policy document and manuals upheld and enforced Implementation of effective and efficient EC policies, procedures, roles, guidelines and structures.
• Serve as liaison between the Society, ECM and PMOGI communities (local and International)
• Develop and/or update and implement the Society Business Plan and Implementation
• Organize the meetings of ECM at regular interval and ensure maintaining the records of the proceedings
• Prepare PMO Communities annual report for submission to PMOGI Maintain custody of the all permanent and original Society manuals and documents
• Notify Society membership forty five (45) days before elections
• Forward a copy of communications (minutes, announcements, newsletters, surveys, etc.) of the PMO Communities to PMOGI as appropriate
• Create and maintain relationship with other components and Stakeholders
• Promoting and branding PMO Community in the local and global project management communities

DIRECTOR, MEMBERSHIP & CERTIFICATIONS

• Overall stewardship of the Membership and Certification portfolio and its performance in support of the PMO Community’s Business Plan.
• Compile and maintain a current file of PMOGI members and solicit their affiliation with the local PMO Community’s.
• Provide periodic membership lists to all SC members, communicating with and requesting from PMOGI, all appropriate membership documentation.
• Maintain a membership drive, including providing application forms and PMOGI information to potential members.
• Direct the processing of applications for membership to PMOGI.
• Maintain an up‐to‐date mailing list; provide other officers with frequent updates as required for their responsibilities.
• Monitor and report upon the general membership’s requirements and response to the Local community.
• Respond to and follow up on membership telephone and e‐mail inquiries
• Send a welcome packet to new members.
• Prepare and initiate a member retention program.
• Prepare articles related to certification for publication in the newsletter and others.
• Respond to certification inquiries both verbally and by written response.
• Coordinate Certification Preparation Workshops/events.
• Recommended improvements in the membership and certification process of the PMO Community’s to the ECM
• Develop periodic reports on Membership and certification status.

DIRECTOR, PROFESSIONAL DEVELOPMENT

• Overall stewardship of the Professional Development portfolio and its performance in support of the PMO Community’s Business Plan.
• Develop and/or update Society annual Professional Development Plan.
• Direct the presentation and conduct of professional development seminars, meetings or colloquiums which the PMO Community may choose to present.
• Contact related organizations to generate partnering opportunities.
• Maintain records of available PMO-PDUs for each program in cooperation with PMOGI.
• Coordinate pricing of attending professional development programs and events with PMO Community’s Director Finance and Audit.
• Collect and analyze program evaluations and report results to Society EC.
• Develop educational activities (subject area presentations, on‐line forums, workshops, etc.) to support professional development of the membership.
• Work with Specific Interest Group (SIG) Coordinator to recognize educational opportunities for members.
• Oversee Society sponsored annual Professional Development Days
• Facilitate Society website development and/or updates.
• Recommended improvements in the professional development process of the PMO Community’s to the ECM
• Develop periodic reports on educational activities.
• Overall stewardship of the Education portfolio and its performance in support of the PMO Community’s Business Plan.
• Develop and/or update Society annual Education plan along with Director Professional Development.
• Coordinate Society educational activities. Publish the Society’s newsletter and provide timely notices to the membership of all scheduled general meetings, their locations, date, and subject matter, as well as all other PMO Community’s business which requires notification to the membership.
• Determine who is contributing articles to be published, how long the articles will be and how much space will be used.
• Work with Graphic Artist (GA) to assess articles submitted, ads for this issue, probable page length of newsletter, and any other issues.
• Work with Director Marketing & Public Relations to determine what advertisements are to appear in the issue.
• Check facts and content of articles.
• Recommended improvements in the training and publication process of the Society to the ECM
• Develop periodic reports on relevant activities.

DIRECTOR, MARKETING & PUBLICATIONS

• Overall stewardship of the Marketing portfolio and its performance in support of the Society Business Plan.
• Development and/or update the Society Marketing Plan.
• Determine short‐term and long‐term needs that will support the PMO Community’s Strategic Plan Market PMOGI and local Society and its services.
• In conjunction with the Director Membership & Certification, identify and propose ideas and special projects that will assist the EC in the establishment and growth areas of membership.
• Liaison with corporate sponsors and businesses.
• Develop and place advertisements in various publications (as necessary) announcing EC meetings, events, workshops, seminars and vendor shows.
• Actively solicit PMOGI education material among the surrounding business communities. This includes developing marketing material and selecting events to distribute that material.
• Develop relationships with other components.
• Publication of Society newsletter.
• Recommended improvements in the marketing and public relation process of the Society to the ECM Develop periodic reporting on relevant topics.

DIRECTOR, EVENTS & SPONSORSHIP & VOLUNTEERS

• Overall stewardship of the Events & Sponsorship and its performance in support of the Society Business Plan.
• Prepare and update yearly programs or event plans.
• Work with Director Professional Development to incorporate professional development presentation and/or workshop in the programs.
• Direct the preparation and presentation of the Society programs.
• Ensure high‐quality speakers for the programs and events.
• Obtain information on future speakers before the programs so they can be incorporated in publicity notices on a timely basis.
• Negotiate sponsorship of Society programs and events.
• Manage newsletter and website sponsors and advertisements.
• Manage the timeliness of advertisement submittals for the newsletter and website and work closely with the Director Newsletter to ensure that the newsletter goes to press as scheduled without delays due to advertisement placement issues.
• Notify the Director, Administration and Finance to invoice all advertising for the newsletter and website.
• Define and revise advertisement rate schedule for the newsletter and the website when necessary with the approval of EC.
• Schedule volunteers for each event.
• Recommended improvements in the program and sponsorship process of the Society to the ECM
• Develop a pool of volunteers and effectively engage them in various objective based project and events
• Develop periodic reports on relevant activities.

DIRECTOR, ADMINISTRATION & FINANCE

• Overall stewardship of the Administration & Finance portfolio and its performance in support of the PMO Community’s Business Plan.
• Shall keep the records of all business meetings of the [Specify Chapter] and meetings of the Board.
• Shall oversee the management of funds for duly authorized purposes of the [Specify Chapter].
• Serve as liaison with PMOGI in the following matters: any changes in Society fees, copies of any tax filing (sent with Society renewal survey)
• Ensure the Society has reviewed and reported required tax filings with the appropriate governments
• Ensure that the ECM creates and approves a budget at the start of the fiscal year.
• Manage Society cash and expenditure Receive all invoices, confirm the necessary documentation and approval and issue payments in a timely manner
• Collect registration fees for Society meetings and events
• Maintain all records of financial transactions
• Assure necessary signature and documentation required by the Bank are maintained
• Recommended improvements in the financial process of the PMO Community’s to the ECM
• Prepare an annual financial statement that will be part of the PMOGI component PMO Community’s Annual Review Survey submitted to PMOGI each year
• Ensure financial audits Develop periodic reports on relevant activities.
• Keep adequate records of all proceedings, actions and meetings of the EC and disseminate those in a timely manner
• Manage venues and logistics for Society programs and events
• Compile and maintain an inventory of PMO Community assets.
• Coordinate delivery and setup of PMO Community’s equipment needed for event delivery.
• Tear down and store PMO Community’s equipment until needed for the next event.
• Immediately report malfunctioning equipment for repair initiation.
• Recommended improvements in the administration process of the Society to the ECM Develop periodic report on relevant activities.

if you have any queries, please email to community@pmoglobalinstitute.org